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Committees

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The purpose to this page is to give information as to committees, who is on them, and what they are doing.  Some committees are going to be permanent and other will be for a specific project and dissolved when completed.  Members of each committee must be co-owners.  Each committee will have a chairperson who will be responsible to answering to the board and managing the committee with input from the committee members.  Each committee will be required to give a written report of activities at each monthly board meeting.  Most committees will have a limited number of seats available based on the needs to be manageable, while other committee may have unlimited openings.

Beautification Committee

 

Spring has sprung and now our time begins!  It is so great to see all the daffodils at the entrance that are just waiting to burst open.  The daffodils and hyacinths on the other side of the street will be blooming soon, too.  Now our fun begins.  After the first of May we will go and purchase the annuals for the front.  We pick them up then so we can get the best plants, but it is too soon to plant, so we keep them at someone's home so they can put them inside if needed.  Then when the temperatures are steady enough that we don't have to worry about losing them, all the volunteers will get together to do the planting.  This is our main project for the whole year.

 

After all the bushes have bounced back to life and the perennials are up, we will do a walk though the community to see what shrubs have succumbed to the weather and need to be pulled.   This way we can have the landscaping company make  just one trip to remove the bushes rather than waiting for individual homeowners to report it to Mr. Management and have multiple trips to take care of the problem.

 

Our next project will be to identify and plant perennials in individual homeowners gardens where needed.  Nothing will be removed or added without the homeowner's approval.  Anyone interested in joining our group, please call or text Ruth Clements at 2256-490-3780.

Maintenance Committee

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This committee is a group of volunteers who do minor maintenance of common elements within our community.  This committee saves the community a significant amount of money throughout the year. Work is varied from replacing light bulbs and repair weather stripping around garage doors to moving mailboxes this spring to make them more accessible to residents who are mobility impaired.  Any one interested in being a part of this committee please watch for an upcoming announcement.  The committee usually does not have much to do in the winter. 

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The maintenance committee has a special project.  We need to move two mailboxes on the west side of Spirea out to the edge of the sidewalk.  This is needed for residents who are having trouble stepping up over the curb.  These mailbaxes were not made handicap accesible by the developer.  We think this is a good fix for the problem and is doable with some help.  I anticipate we will need at least eight persons for actually moving the boxes which should take about one hour. for each box.  If you are able to help please email Mark at MarkMyns1019@gmail.com.

Revisions Committee

The Revisions Committee and Board of Directors completed the initial review of the Meadows, Articles of Incorporation, Master Deed and Bylaws.  Ruth Clements and Mark Mynsberge from the committee then met with our attorney Kayleigh Long of Hirzel Law.  We explained to her the changes that we felt were needed.  Many of the changes that we had questioned, Kayleigh said, were required due to changes in laws and legislation.  She did agree with a lot of the changes we requested.  Following this meeting Kayleigh did a second draft of all documents.

 

The next step in our process is to present the new documents to our residents for review and discussion. To do this we will reserve a room at the Howell Library.  We will have copies of the draft documents on hand and projection equipment for the review.  To make this session go smoothly we are asking our residents to review the documents prior to attending a meeting.  We are also going to ask that questions be submitted in writing so that we can address issue that we may not have an answer for at the meeting.  The committee will also offer evening and Zoom meetings for residents that work or are out of town for the winter.  Examples to be covered at education sessions are:

  • Co-owner Responsibilities

  • Unauthorized Repairs

  • Rods Easements Retained by Developer

  • Road Maintenance and Cost Sharing with Meadows West

  • Co-owner Approval

  • Special Assessments

  • Property Insurance

  • Restrictions

  • Alterations and Modifications

  • Animals and Pets upon the Condominium Premises

  • Rules and Regulations

  • Electric Vehicles and Charging

  • Alternative Energy Sources

  • Borrowing Money

  • Emergency Powers

  • Involuntary Sale

  • Fines

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Additional changes to the documents will be based on input from our residents.  We are required to get approval by 2/3 of all voting residents for the new documents to go into effect.  This means we need a minimum of 98 votes for approval.  This is why we want residents to understand the changes in the bylaws and be receptive to those changes that residents find objectionable.

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The committee and board are hoping that we can start the voting process by mid-March.  Once we get approval from the resident's we then need approval of mortgage holders which can take another 90 days.  Below I have included copies of the draft copies of all three documents.  Those parts of the documents that have changes are highlighted in green.  The document AOI is the Articles of Incorporation.  This document does not have any highlights because it is mainly a legal document and we do not have much input for changes.  Please review all three documents and write down any questions for us to address.

I sent out an email that has instructions for our Revision's education/ feedback programs, a copy is below.

Below is the last education session for our revised documents.  We are currently trying to find a location for the statrt of voting for the acceptance of our new documents.

For Howell Library use the Clinton Street entrance.  There is curbside and lot parking.

New Dates

March 20, 2024 at the Howell Library from 12:30- 3:00 PM

This meeting is the same as previous meetings and is a review of the new documents.  We will be meeting with our attorney to determine how best to handle voting.  If at that time another meeting is needed to explain to residents we will schedule one.  Watch this site for more announcements and share this information with your neighbors.

Instructions for program

Articles  of Incorporation
Master Deed
Education Session Letter
Bylaws

Below is an explanation of concerns of some of the residents and also items that the committee and board feel that co-owners should be aware of in the new documents.  This is the same information that is discussed at the informational meetings.

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